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Billing Accountant Assistant

WASHINGTON-20003, DC, US
01/10/2017

-

Required Skills

Adobe Acrobat

Company

Infinity Consulting Solutions, Inc

Experience

Job Description

Billing Accountant Assistant

We seek a full-time Billing Accounting Assistant to join our focused, high volume client accounting team in the Washington office.

Accounting assistants perform a variety of billing and collection work including bill preparation, bill drafting, bill finalizing and recording, ebill submissions, collections, and report preparation using a professional, tailored client relationship management approach to ensure successful processing of bills and timely payment to the Firm.

Working closely with Firm partners and other lawyers, client accounting assistants ensure that duties are performed timely, accurately, and responsively.

Successful candidates are highly detail-oriented, excellent at proofreading, technically inclined, deadline driven, strong word processors, and adept at interacting with a variety of personality types with diplomacy and finesse.

Summary of Core Duties and Responsibilities:

Maintains regular communication with partners and other lawyers to discuss client matter billing status and agree on strategy and timing of invoice preparation;

Tracks bill processing status and engages in necessary follow-up to ensure successful processing and timely payment to the firm;

Prepares, submits and coordinates client invoice/ebills to client and third party ebilling vendor websites utilizing ebilling templates and other software tools;

Reviews and edits timekeeper diaries and costs for compliance with Firm and client/vendor terms and guidelines, including the processing of corrections as needed to minimize delays in uploading or rejection of the client invoices/ebills;

Prepares and distributes regular reporting to assist lawyers and clients with client matter billing status review, including budgets, accruals and estimates; and

Tracks client billing arrangements, contact information and other related information maintained in the firm's new matter intake.

Minimum Requirements:

Bachelor's degree, preferably in accounting;

Experience in a professional services environment; law firm and/or accounts receivable experience, desirable;

Fundamental knowledge of accounting and billing policies/procedures;

Superior detail orientation as well as strong word processing, mathematics, organizational, task/project tracking and oral and written communication skills;

Proficiency with Excel, Word and Adobe Acrobat

Experience with Elite software a plus

Flexibility to work overtime on an as needed basis.