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Executive Assistant

GARDEN CITY-11530, NY, US
09/04/2018

-

Required Skills

MS Office suite

Company

Infinity Consulting Solutions, Inc

Experience

Job Description

We have a client in the professional services industry that's searching for an Executive Assistant to join their administrative department.

This individual will be responsible for assisting four Partners and other supervisors, partnering with other administrative assistants to provie clerical support.

You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

Answering phones and routing calls to the correct person or taking messages.

Handling basic bookkeeping tasks.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Helping prepare for meetings.

Accurately recording minutes from meetings.

Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Reading and analyzing incoming memos, submissions, and distributing them as needed.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Experience as a virtual assistant.

Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Provide general administrative support.

Executive Assistant Requirements:

Proven experience as an executive assistant or other relevant administrative support experience.

In-depth understanding of entire MS Office suite.

High school diploma.

Ability to organize a daily workload by priorities.

Must be able to meet deadlines in a fast-paced quickly changing environment.

A proactive approach to problem-solving with strong decision-making skills.

Professional level verbal and written communications skills.