Job Details

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Executive Assistant

NEW YORK-10008, NY, US
09/08/2018

-

Required Skills

Russian language skills

Company

Infinity Consulting Solutions, Inc

Experience

Job Description

A large international non-profit organization is seeking to add an Executive Assistant to their growing team.

Responsibilities:

Manages calendars for Regional Director and other senior managers, coordinates meetings, and ensures that schedules are handled in an efficient manner

Performs administrative functions that support the work of the Regional Director, including but not limited to drafting correspondence, maintaining filing systems/knowledge databases, scanning, and copying

Coordinates travel arrangements including obtaining visas, scheduling flights and transfers, preparing travel documents

Attends meetings, conferences and other events; drafts reports, summaries and minutes as requested

Assists with preparation of the administrative annual budget as needed

Arranges for approval of payments for staff, consultants, and grantees

Reviews consultant proposals for content in keeping with project descriptions and maintain a list of contracts both pending and approved; processes contracts

Reconciles complex monthly expenses and expense reports

Provides operational/administrative support for the department as needed

Requirements:

Three years plus complex administrative and/or executive assistant experience

Ability to handle multiple tasks at once, frequently with little notice and with a high degree of autonomy

Awareness of project management principles and how to manage simultaneous workflows

Professionally competent to make administrative, procedural decisions and judgments on sensitive and confidential issues

Proven ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout a complex organization

Strong interpersonal skills and demonstrated expertise in handling all personnel related issues and information in a confidential manner

Excellent written, verbal, organizational, and analytical skills

Basic financial expertise and budgeting background

Excellent computer skills, proficient in Microsoft Office

Excellent listening and communication skills with sensitivity to cultural communication differences

Ability to handle confidential issues

High level of self-motivation and at ease working independently when necessary

Attentive to detail and prioritizes often simultaneously on a wide range of tasks and projects

Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers, and the general public

Russian language skills preferred