Job Details

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Administrative Assistant

NEW YORK-10006, NY, US
09/22/2018

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Required Skills

MS Office Suite

Company

Infinity Consulting Solutions, Inc

Experience

1 to 3 Year(s)

Job Description

Administrative Assistant Bilingual Japanese

Scan legal documents to firm’s electronic document management system in accordance with established procedures.

Prepare routine correspondence, documents, reports and/or other related items.

Responsible for proofreading document(s) for accuracy and completeness.

Coordinate travel arrangements through firm’s travel agency.

Schedule and maintain calendars for attorneys or others as assigned calendars, where appropriate; and maintain attorney-client contact information and other pertinent information in the firm’s client contact database program.

Input and edit attorney time entries, and confirm appropriate client and matter association.

Input attorney and others expense reports.

Responsible for client billing (paper and electronic billing); review billing for accuracy and completeness; perform client and timekeeper inquiries and narrative edits as needed.

Process invoices for vendors and foreign counsel.

Responsible for opening new matters accurately and consistently.

Ability to search various websites in order to locate information to provide documentation to clients or others.

Provide backup support to other team members to assist in meeting the goals of the office and/or others in the IP Section.

Assist with file transfers, including incoming and/or outgoing.

Schedule use of conference rooms.

Must be proficient in the Japanese language (read, write and speak).

EDUCATION AND/OR EXPERIENCE:

Bachelor’s degree or equivalent experience;

Minimum one (1) year of experience in a law firm environment and three (3) years as an administrative assistant;

Prior experience with Intellectual Property patent and trademark prosecution matters helpful;

Proficiency in MS Office Suite