Job Details

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Administrative Assistant

NEW YORK-10043, NY, US
10/15/2018

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Required Skills

Microsoft Office Suite

Company

Infinity Consulting Solutions, Inc

Experience

1 to 3 Year(s)

Job Description

A large Financial Institution is seeking to add a 6 month long contracted Administrative Assistant to support 3 Managing Directors and 1 VP.

Key Responsibilities:

Schedule and organize complex activities such as meetings, travel, and department activities for members of the team

Screen calls as appropriate

Organize and prioritize large volumes of information

Handle confidential information with discretion

Respond to queries from management and other team members quickly, clearly and courteously

Assist on special HR projects and initiatives on an ad-hoc basis

Qualifications:

1-3 years in an administrative role; Experience supporting multiple executives at once is desired

Bachelor's degree

Experience booking travel using a travel service online booking tool

Must possess high level of interpersonal skills to handle sensitive and confidential information and situations

Strong written and oral communications skills; Must be able to interact and communicate with individuals at all levels throughout the organization

Highly proactive, intuitive, resourceful, self-sufficient, sharp, and capable of multi-tasking and working in a fast-paced environment

Must be able to anticipate needs and be flexible to change

Must be able to function well in a team environment, display professional maturity, and have the aptitude for learning new concepts quickly

Must possess excellent judgement and work well under pressure

Must have strong attention to detail

Knowledge of computer software applications (Google and Microsoft Office Suite)

Must possess excellent time-management skills and know how to prioritize tasks in order of importance

Team player with a high level of initiative and a proactive approach to work, willingness to take ownership of tasks and issues and follow up to ensure that they are successfully brought to completion