Job Details

Temp Administrative Assistant

NEW YORK-10021, NY, US
11/15/2018

-


Required Skills

    Microsoft Office Suite
Company

Infinity Consulting Solutions, Inc

Experience

-

Job Description

Well known College in NYC is seeking to add a temp Administrative Assistant.

JOB SUMMARY
:

Reporting to the Directors, the Administrative Assistant has responsibility for assisting in all activities and maintaining/running the Department.

JOB RESPONSIBILITIES:

Assists the Directors with administrative detail needed in conducting daily activities and management of the assigned Department and portions academic program to include, but not limited to the following:

Writes and follows up letters, memos, purchase orders, travel forms or expense reports as directed by Clinical Director.

Organizes and daily administrative tasks required in the running of the Department

Downloads and distributes student session plans

Tracks submission of session plans

Maintains attendance list for client sessions

Faxes attendance list for billing

Calls clients daily for appointments (and students regarding cancellations)

Collects payments, records and gives receipts to clients

Delivers client and third-party checks to Bursar's office

Contacts clients regarding scheduling of assessments and scheduling of appointments

Answers phones, responds to correspondence and personal inquiries regarding the
Department and the Graduate Program. Takes messages, relevant information and refers calls to appropriate staff or faculty

Maintains client files: tracks files and tests by maintaining sign-out/in sheets, reviews file contents, follows-up for missing/needed forms.

Distributes (and re-filing) files, tests and test protocols for therapy and evaluation sessions

Maintains confidentiality of files in locked cabinets.

Tracks and maintains supplies in the Department. Completing P.O.s and follows up on orders as needed

Checks condition of Speech and Hearing Center (presence of infection control materials, maintenance, etc.). Contacts appropriate department for repairs and/or maintenance of equipment

Contacts NYS Disability for assessments: makes appointments, creates files, completes necessary forms, faxes, arranges for supervisors and students in designated appointments,
keeps records for State appointments

Calls publishers for desk copies of books as directed by Program Chair

Special projects as needed by the Clinical Director or Program Director

REQUIREMENTS:

Education, Preparation, and Training

Associate Degree or equivalent experience

Preferred experience in a clinical or medical office setting

Skills

Strong interpersonal skills

Strong writing skills

Ability to be organized and pay attention to detail

Ability to prioritize workload

Physical Demands

Extensive Use of Computers

Extensive time sitting and standing

Able to lift up to 5lbs.

Computer Skills

Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook

Able to produce charts etc for scheduling and presentation of materials for staff and students




Administrative Assistant
Business Services

No Preference
Contract Only
Other
1

Candidate Requirements
-
-

Walkin Information
-
-
-

Recruiter Details
Doug Klares
1350 Broadway, Suite 2205, NEW YORK-10018, NY, US
-