Job Details

Email to Friend Save Back

Administrative Assistant

NEW YORK-10010, NY, US
11/21/2018

-

Required Skills

problem-solving skills

Company

Infinity Consulting Solutions, Inc

Experience

2 to 4 Year(s)

Job Description

A large Financial Institution is seeking an Administrative Assistant whose primary focus will be handling expense reports.

The successful candidate will have strong organizational skills and a clear focus on details with the ability to work in a fast-paced, ever-changing environment.

This position will require an individual to have strong interpersonal skills and a desire to work within a team setting.

Specific responsibilities include:

Primarily focused on preparing and submitting expense reports.

Will assist with picking up the phone for Director of Research and Co-Head of Operations

Work with various professional team members to gather receipts and obtain supplemental information to process expenses.

Maintain tracking system to ensure that all expenses are processed on a timely basis.

Utilize workday system to enter all information.

Handle confidential information in a professional and discreet manner

Requirements:

Skills & experience required:

Bachelor's degree with at least 2-3 years of related administrative experience with an emphasis on utilizing systems to record information.

Strong interpersonal, organizational, communication and problem-solving skills

Knowledge of Workday system extremely helpful but not required

Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members

Ability to demonstrate discretion in handling confidential data

Organized, detail oriented and extremely thorough while having confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completed

In addition, the ideal candidate will be or have:

Strict attention to detail while able to prioritize appropriately

Comfortable picking up the phone

Ability to track information and follow up on pending issues

Ability to multi-task and work within tight deadlines

It is important that this person be punctual and comfortable working in a fast paced environment.

There may be a need for occasional flexibility due to Expense Report deadlines.

Dress is business casual.