Executive Assistant
CHICAGO-60606, IL, US
01/09/2019
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Required Skills
Company
Infinity Consulting Solutions, Inc
Experience
4 to 7 Year(s)
Job Description
Executive Assistant / Office Manager
Duties and Responsibilities:
Provide Executive assistance to the President: Daily activities will include calendar management, organizing meetings and video/conference calls.
Point person for office maintenance, mailing, shipping, supplies, equipment, bills and errands; Answer phones and make follow-up phone calls (Will get transferred to the
Receptionist once we hire one - 6 months to a year in)
Organize and schedule meetings and appointments
Assist President with expense filing and/or reporting.
Document/spreadsheet generation and transmittal
Partner with Parent company regarding maintaining office policies as necessary
Maintain all office equipment and oversee vendor agreements
Ensure office efficiency is maintained and be point of contact for building management
Participate actively in the planning and execution of company events
Will manage daily office schedules, travel, facilities, teleconferencing, purchasing of office supplies and day to day office operations.
Assist with the New Hire On-boarding process.
Assist President with maintaining office budget.
Electronic document transmittal, filing & distribution (Same thing with Project
Coordinator- anticipate bringing someone on once we have the volume to support it).
Occasional event attendance but it would probably be local.
Qualifications
Minimum 4+ years’ experience in Office Management and Administration
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal interpersonal skills and strong sense of professionalism
Strong organizational and planning skills
Calm under pressure, sense of humor and good with people
Able to work independently with little supervision
Strong interpersonal skills and ability to build relationships with Parent company staff
Proven track record in meeting deadlines
Proficient with: Word, Excel and PowerPoint
Executive Assistant
Business Services
No Preference
FullTime Job
Other
1
Candidate Requirements
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Bachelors
Walkin Information
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Recruiter Details
Dough Klares
1350 Broadway, Suite 2205,
NEW YORK-10018, NY,
US
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