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Executive Assistant

NEW YORK-10001, NY, US
01/22/2019

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Required Skills

Microsoft Office

Company

Infinity Consulting Solutions, Inc

Experience

Job Description

We have a mid-sized, tech start-up company looking for an experienced, driven, and detail-oriented Executive Assistant to support the executive team members in our NY office.

He or she will report to the Chief of Staff and be responsible for a variety of communications efforts across all stakeholders.

Responsibilities

• Responsible for assisting in a wide variety of functions including administration, executive support, strategic planning, operations, and project management

• Heavy calendar and logistics management: executive team meeting scheduling, interviews, field events, trade shows, clients and prospect visits, etc.

• Provide outstanding support by completing expense reports, scheduling meetings, and providing solutions to day-to-day issues

• Preparation of Monthly All Hands presentation

• Handle highly confidential and non-routine information and facilitate communication between appropriate team members

• Develop strong relationships with internal stakeholders and external contacts • Plan and execute onsite and offsite meetings, dinners, and events for the executive team

• Calendar management for key executives to coordinate internal and external meetings, presentations, and travel

• Project manage special projects and initiatives

Requirements

• Bachelor's degree

• At least 3 - 5 years of experience as an executive assistant for VP, C-suite executives

• Excellent communication skills and the ability to work effectively across the organization at all levels

• Extremely organized and resourceful with ability to think proactively to prioritize work without sacrificing quality and attention to detail

• Ability to effectively interact with internal and external senior–level executives and their assistants in a professional manner

• Experience with managing a calendar, making domestic and international travel arrangements, and managing expense reports, and using Microsoft Office and Google tools

• Ability to maintain composure in high-pressure situations

• High proficiency in Microsoft Office, Google Apps, and travel-related programs

• Demonstrated ability to work collaboratively across the organization