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Executive Assistant

BOCA RATON-33496, FL, US
03/03/2019

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Required Skills

Microsoft Outlook, PowerPoint

Company

Infinity Consulting Solutions, Inc

Experience

5 to 7 Year(s)

Job Description

We are seeking a collaborative and action-oriented Executive Assistant to support an EVP and VP of Sales.

You will be responsible for handling a wide variety of team driven tasks including but not limited to, managing schedules, priorities, domestic and international travel, meetings and other related events.

The successful candidate will be a highly qualified and experienced Executive Assistant who possesses excellent interpersonal skills, values attention to detail, has the ability to handle a variety of responsibilities including prompt, and is of the highest personal integrity.

The office environment is fast-paced and professional, requiring quality work, flexibility, and individual initiative.

Responsibilities

Maintain calendar, schedule meetings, work through scheduling roadblocks

Interfaces with the team and key stakeholders on all key projects, programs, and initiatives

Plan and execute domestic and international travel requirements

Manage and organize reports/decks/presentations for client meetings

Organize events such as conferences, corporate retreats, trade shows, business and sales meetings

Assist with filing and organizing of information

Be a liaison with facilities to ensure meetings/events run smoothly and the room is available and prepared

Assist with filing and organizing of information

Be a liaison with facilities to ensure meetings/events run smoothly and the room is available and prepared.

Provide a timely reason to emails, calendar requests, and written correspondence

Prepare, edit, and polish documents in MS Office Suite (Word, Excel, PowerPoint etc.)

Ability to plan and coordinate onsite and offsite events/meetings of varying sizes for departments and cross-functionally

5+ years of Administrative experience, preferably in a fast-paced, high growth environment

Experience supporting Director or VP levels

Advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint experience required

Excellent time management and project management skills

Collaborative and action-oriented

Competent in using technology to improve work efficiency

Ability to display a high degree of judgment, discretion, and confidentiality