Executive Assistant
CHICAGO-60615, IL, US
06/03/2019
-
Required Skills
Microsoft Office applications
Company
Infinity Consulting Solutions, Inc
Experience
-
Job Description
Executive Assistant
Summary:
This position, reporting to both the President and Senior Vice President, is responsible for providing administrative support and to other members of the Transfer Agency.
The candidate must have exceptional administration skills in all Microsoft Office applications with knowledge of other software products (SharePoint, Adobe Captivate, Microsoft Project, etc.) utilized to support Transfer Agency initiatives and executive-level reporting.
Qualified candidate must have the ability to communicate effectively, as well as possess excellent organizational and time management skill sets to prioritize work and handle multiple priorities in a fast-paced environment.
Hours:
8am-5pm
Key Responsibilities:
Utilize time management, administrative, and technical skill sets to support all department production reporting communication to executive-level audience base
Maintain all travel and calendar management
Responsible for processing invoices, domestic travel & expense, and ordering office supplies
Maintain department attendance records
Responsible for daily support including distributing department mail, faxing, copying, phone coverage, filing, catering arrangements, etc.
Project work will require utilizing the appropriate internal systems (LiveLink, WMS, etc.), working with a diverse group of individuals from various internal departments and external vendors
Coordination of various meetings
Organize & maintain system access control of internal document repository system (Livelink) to meet internal Data Protection Policy requirements
Maintain professional working relationships with other employees, clients, vendors, and all individuals in contact with the Company
Minimum Qualifications:
3+ years' administration experience
Proofreading skills and attention to detail are key
Proficient in Microsoft Office applications
Visio proficiency
Proficiency with SharePoint
Great organizational skills and attention to detail
Strong communication skills, both written and oral
Proven ability to meet deadlines and to work well in a team environment
Adaptability to multitask and prioritize in a fast-paced environment
Executive Assistant
Business Services
No Preference
FullTime Job
Other
1
Candidate Requirements
-
Bachelors
Walkin Information
-
-
-
Recruiter Details
Doug Klares
1350 Broadway, Suite 2205,
NEW YORK-10018, NY,
US
-