Job Details

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Supply Clerk

NEW YORK-10033, NY, US
06/26/2019

-

Required Skills

interpersonal skills

Company

Infinity Consulting Solutions, Inc

Experience

Job Description

A well-known Law Firm in the heart of NYC is seeking to add a Supply Clerk to their growing team.

Position Summary:

Routine daily orders of office supplies.

Greet and assist staff in seeking office supplies.

Telephone coverage.

Production of printed signage for all work stations and mail trays.

Typical responsibilities include, but are not limited to, the following:

Responsible for supply closets. Ensure all items are kept neatly and there is ample supply for use by employees.

Responsible for the ordering of all items needed to stock supply closets. Coordinates with the stock clerk for items needed and places online orders to required vendors for materials. (Staples & Innerworkings)

Responsible for all stationery orders. Processes requests, place online orders to Innerworkings, and performs quality control on received items before sending to the recipient. (Letterhead, 2nd sheet, Business Cards, Comp Cards, etc.)

Responsible for fulfilling employee requests for supplies.

Process received orders through our web-based request system, packages materials and delivers to mailroom in a timely manner.

Primary coverage for supply room when Supplies Supervisor is out of the office or is away for meetings, etc.

Greets and assists staff, provides telephone coverage, etc.

Responsible for maintaining daily counts of copy paper on hand in the paper storage rooms to ensure orders are placed in a timely manner.

Responsible for receiving of the daily supplies delivered to the storage room.

Review packing slips and performs box counts of items. Move all deliveries to the proper shelves and ensure all paperwork is brought to the supply room.

Responsible for the supply storage inventory. Performs physical counts of supplies and reports re-order items to the supervisor.

Responsible for all returns to vendors that are damaged or ordered in error. Contacts vendors and re-packages materials for pick up.

Responsible for the proper processing of all supply department paperwork. Files purchase orders, reviews, and matches packing slips with purchase orders for processing and coding to submit to accounting.

Responsible for personalized stationery for new arrivals. Organizes nameplates, message cubes and personalized note pads for summer/fall arrival start-up kits.

Responsible for the cleanliness of the storage room.

Maintain electric office supplies kept in both page stations and copy rooms. (minor repair/replacement)

Secondary Responsibilities:

Backup for the upkeep of supplies and cleanliness for the storage area utilized by the copy center.

Ensure ample supply of various types of copy paper, binding materials, tabs, envelopes, and other consumables are available.

Back up for maintaining the copy center supply area daily.

Keep a full stock of materials, such as various types of copy paper, binding materials,
tabs and envelopes used by the reproduction center.

Restock from materials stored in the copy center storage room when needed.

Backup for all ordering from department's various vendors

Back up for all invoice coding for department purchases.

Back up for supply closets.

Responsible for sorting through all recycled supplies and organizing the items back on the supply room shelves for distribution.

Additional related responsibilities as necessary, such as assisting with vendor
deliveries of miracle boxes, stand-up desks, etc.

Qualifications/Position Requirements:

Ability to manage a varied workload and meet deadlines.

Must be punctual and reliable.

Strong interpersonal skills.

Must be able to work collaboratively with others, demonstrating strong teamwork and a positive attitude.

Heavy lifting required.