Job Details

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Administrative Assistant

NEW YORK-10003, NY, US
07/31/2019

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Required Skills

Microsoft Office Suite

Company

Infinity Consulting Solutions, Inc

Experience

3 to 5 Year(s)

Job Description

A Large Law Firm is seeking to add an Administrative Assistant to their growing team.

Responsibilities include, but are not limited to:

Support lawyers in the Firm's legal departments

Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel

Coordinate attorneys' travel schedules, transportation and accommodations

Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner

Accurately edit all documents, briefs, and agreements

Build client relationships by courteously communicating with clients and co-workers

Work as part of a secretarial service center and provide assistance to other attorneys

Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.

Demonstrate the highest level of confidentiality with client and attorney information

Prepare expense reports via Chrome River system and invoices via the invoice form and submit as
appropriate
I
Input time entries in DTE in a timely manner

Liaise with Client Operations team for Partner billing matters

Prepare correspondence, client materials and presentation materials

Other projects and duties as assigned

Qualifications:

Bachelor's Degree

3-5 years of administrative or legal experience

Mastery of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software

Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy

Maintain composure in high-pressure situations and a fast-paced, multi-authority environment

Multi-task and manage priorities effectively

Discretion when dealing with confidential matters

Exceptional follow-up and follow-through skills

Available to work overtime as needed