Job Details

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Executive Assistant
Infinity Consulting Solutions, Inc
  Description:   Job Description - Executive Assistant

Our Client, an international investment bank is seeking an Executive Assistant to support their President. This is a full time, permanent position and is located in Midtown

Executive Assistant Responsibilities:

Manage clerical, administrative, personal and business details, including calls, meetings, travel and entertainment

Monitor President’s email and handle high priority matters while maintaining the highest level of confidentiality

Manage a complex, ever-changing calendar and task list effectively to maximize time in accordance with department priorities

Coordinate, plan for, and ensure all materials and other preparations are complete to ensure successful calls, meetings, and trips, including:

Manage schedules for on- and off-site meetings

Assist with internal and external meetings and conference presentations

Prepare and develop PowerPoint presentations, Word documents, Excel spreadsheets and dashboards as directed

Arrange meeting preparation and participation: prepare agenda in advance and arrange meeting facilities; act as recording secretary (prepare action minutes if applicable); provide back-up data prior to meetings/calls

Assist with communication, correspondence and reports, including

Process replies from dictation and notes provided by Office of the CEO, or on own initiative

Manage travel arrangements; prepare itinerary and trip file; coordinate materials and supplies; coordinate hotels, meetings and meals; complete expense reports

Handle confidential information in a professional and discreet manner

Executive Assistant Skills & Experience:

Bachelor’s degree required

5-8 years of related administrative experience supporting a senior executive; experience within financial services firm, investment bank, private equity firm, or hedge fund preferred

Superior computer skills, including but not limited to Microsoft Office, Outlook, Word,
Excel, Power Point and Visio

Strong interpersonal, organizational, communications and problem-solving skills

Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients

Ability to demonstrate discretion in handling confidential data and dealing with high-level executives

Experience with coordinating travel and meeting arrangements

Experience managing calendars in different time zones

Organized, detail oriented and extremely thorough, while having the confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completed

In addition, the ideal Executive Assistnat candidate will be or have:

Strict attention to detail while being able to prioritize appropriately

Proactive and forward-thinking to keep President organized

Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the firm and industry

Collaborative and energized by the open exchange of ideas

Maintain accountability and accept responsibility

  Key Skills:   Microsoft Office  
  Year of Experience:   5 to 8 Year(s)  
  Current Industry:   Business Services  
  Functional Area:   Executive Assistant
  Job Location:   NEW YORK-10018, NY, US
  (It may be near by location.)
  Company:   Infinity Consulting Solutions, Inc  
  Job Hours:   No Preference  
  Employment Type:   FullTime Job
  No. of Job Openings:   1  
  fulltimejobs ID:   28379  
  Position ID:   18-00231  
  Salary Range:   -  
  Date Posted:   01/11/2018  
  Start Date:   01/09/2018  
  Candidate Requirements  
  Career Level:   -  
  Residence status:   -  
  Education:   Bachelors  
  Contact Information  
  Name:   Doug Klares  
  E-mail Address:  
  Address:   1350 Broadway, Suite 2205, NEW YORK-10018, NY, US  
  Phone Number:   -   
  Cell Number:    
  Fax Number:   -  
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