Jobe Details

Executive Assistant Posted on: 22/08/2019

Infinity Consulting Solutions, Inc
  • 4 to 6 Year(s)
  • -
  • NEW YORK-10019, NY, US

Microsoft Office skills

  • Job Description

    A large Financial Based Organization is seeking to add an Executive Assistant to their growing team.


    This person will directly report to a Managing Director but support a team that is focused on client service and business development in a fast-paced environment.

    The ideal candidate must exercise excellent judgment, have exceptional written and verbal communication skills and demonstrate a high level of professionalism and ownership of responsibilities

    The candidate should have extensive experience in Microsoft Office Suite, particularly Excel and PowerPoint, and will have meticulous attention to detail.

    No job will be seen as too big nor too small in this role. A professional demeanor is required as the candidate will interact with senior-level executives, external clients, and vendors.

    This candidate must be able to work as a team and have the confidence and motivation to complete work independently with little supervision.

    Specific Responsibilities Include

    Answer telephones and communicate appropriate information to callers who contact a member of the team who may be unavailable or out of the office

    Coordinate scheduling of meetings/conference calls and arrange logistics

    Update SalesForce with client contact updates and meeting notes

    Manage contact lists for client and consultant mailings

    Manage domestic travel arrangement, including transportation, reserving accommodations, preparing
    detailed itineraries, and coordinating materials, including the production of presentation material

    Prepare and finalize PowerPoint presentations, Word documents, and Excel spreadsheets as directed

    Complete and submit expense reports accurately and in a timely fashion

    Create copies, scanning, and maintenance of electronic files

    Complete project work as needed

    Handle confidential information in a professional and discreet manner

    Order and maintain supplies

    Process Invoices and payment requests

    Maintain subscriptions for the team

    Serve as back up for the Head of the Institutional Client Group's Executive Assistant

    Skills & Experience Required

    Bachelor's degree

    4-6 years of related administrative experience

    Must have above average Microsoft Office skills

    Strict attention to detail while able to prioritize appropriately

    Experience within financial services is required

    Organized, detail-oriented and extremely thorough while having confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completed

    Proactive, flexible, team-oriented attitude

    Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients

    Ability to demonstrate discretion in handling confidential data

    Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry

    Maintain accountability and accept responsibility

  • Executive Assistant
    Business Services
  • No Preference
    Contract To Hire
  • Candidate Requirements
  • Walkin Information
Recruiter Details
Doug Klares
1350 Broadway, Suite 2205, NEW YORK-10018, NY
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