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Project Management Office Analyst

JERSEY CITY-07097, NJ, US
09/03/2019

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Required Skills

MS-Office products

Company

Infinity Consulting Solutions, Inc

Experience

5 to 7 Year(s)

Job Description

The Global Technology Portfolio Management Office is responsible for oversight and governance of the most critical investments (the "portfolio”) within Global Technology which includes defining Firmwide Standards and Best Practices, monitoring adoption and adherence to control standards whilst improving predictability of program delivery of the portfolio through proactive identification and timely reporting of thematic risks, issues and delivery roadblocks.

The Global Technology Execution and Delivery Program is accountable for implementing a comprehensive change framework that will guide GT towards achieving its strategic goals whilst providing delivery transparency against the multi-year roadmap and predictability.

As an experienced Project Management Office Analyst, you'll be responsible for playing a proactive role in the definition, execution and development of PMO standards and controls - to ensure we are delivering on time, actively managing our risk and aligning to the organisations delivery methodologies and new operating model.

This role requires a wide variety of strengths and capabilities including:

Key Skills/Experience

BS/BA degree or equivalent experience

5+years of experience within complex programmes in global financial institutions

Exceptional experience and proven track record in stakeholder management, partnership (enabling a 'one team' culture and positive working environment) and complex programme governance across multiple locations

Proven strategic capabilities and demonstrable critical thinking across business/technology vision, solutions, strategy, roadmaps and portfolio delivery.

Excellent problem solving skills, ability to quickly broker solutions and resolve conflict situations

Excellent written and verbal communication skills at all levels, including ability to communicate effectively with Senior Managing Directs to CEO-3 level.

Ability to work collaboratively in teams and develop meaningful relationships to achieve common goals

Experience working in a global virtual team environment

Strong work ethic, self-starter who is creative with a 'can-do' attitude

Risk and Issue Management

Experience with Waterfall and Agile project management methodologies

Work Breakdown and Critical Path method

Stakeholder Management

Executive Communications

High-level proficiency in MS-Office products (PowerPoint, Excel, Word, Visio)

Responsibilities:

Planning management – Assist in maintaining the central programme plan and roadmap - analysing, tracking and reporting variance against the baselined plan/ schedule. Develop and produce a proactive reporting framework to track plans across key milestone levels and support early sight of delivery issues/ risks.

Dependency management - Maintain and monitor list of key programme-level dependencies and proactively track through to completion. Provide appropriate dependency reporting to the appropriate governing body.

Change control – Ensure that the current delivery position can be reconciled against the programme baseline for scope, benefits and schedule. Support and develop the ongoing Change control standards (including process and tools), define a change calendar (with administration of change forums), provide change MI (including audit trail) and report to the appropriate governing body

Governance – Facilitate governance/ key programme level meetings and meet the relevant information demands for those. Ensure decisions are made within governance and identified governance meetings have clear agenda, quorum members, reports and minutes published. Drive programme adherence to the delivery tollgate sanction process

Risks & Issues – Ensure the programme adheres to programme risk and issue standards and maintain the programme risk and issue log (driving remediation/ resolution activities through to closure). Drive effective escalation management of risks and issues from work streams/ releases into the programme.

MI & Reporting – Coordinate the streamlined weekly collation of information about the health of work streams/projects and assist in the preparation of report packs for key Governance Forums and communications out to other key program stakeholders. Maintain the programme reporting calendar to support programme governance.

Resource Management – Work in conjunction with the Finance and Business Management team to establish and maintain a programme resource baseline (supply and demand) to support delivery plans.

Define, maintain and manage a resource demand process and link into resource gap tracking – providing resource demand vs supply and recruitment status MI. Define process for new programme hires to ensure they have knowledge of the programme and team.

PMO delivery standards – identification, creation and development of standards, tools, process and culture to ensure best in class approach to the delivery of change, from inception to implementation into production.

The successful individual will effect improvement across all aspects of technology delivery and Target Operating Model.

Communication & Stakeholder Management – Support the communications lead by maintaining a communications hub for the programme which supports programme standards and internal programme communications.

The successful individual will be comfortable managing stakeholders at all levels across the firm and will be responsible for tracking against the stakeholder and communications plan.

Target State Op Model – As the portfolio management uplift program is complete, the successful candidate should support the transition and ongoing management of portfolio management activities into BAU