Facilities Services Assistant
DALLAS-75201, TX, US
11/11/2019
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Required Skills
Company
Infinity Consulting Solutions, Inc
Experience
3 to 5 Year(s)
Job Description
FACILITIES SERVICES ASSISTANT IV
Dallas, TX
Contract / Temp Position
ICS is hiring a Facilities Services Assistant for our Client in the Downown, Dallas area!
This role serves as a key resource for internal and external clients throughout areas of the organization.
Our ideal candidate is a team player and must be successful in achieving practice objectives and meeting defined service level targets.
WHAT YOU’LL DO:
Pantry and print area stocking and maintenance; assist in office workstation moves; provide backup reception support
Perform collection and delivery of mail and newspaper, office supplies; responding to facilities-related issues (e.g. lighting, HVAC, furniture repairs, etc.); miscellaneous other duties
Perform all duties related to the reception including call and visitor handling.
Meet, greet and announce visitors in a professional manner.
Ensure visitors are identified in accordance with security procedures, and are given necessary safety information.
Monitor the local Facilities Services mailbox and respond promptly to inquires as directed by the Facilities Services Manager.
Help to maintain the overall cleanliness and order/organization of the office space. Ensure office equipment is properly maintained.
Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space, and services.
Support maintenance of local asset inventory listings.
Support maintenance of up-to-date floor plans
Assist with the coordination of workstation moves and other space adjustments to meet business needs.
Support Corporate Real Estate activities as necessary.
Ensure conference rooms and meeting rooms are stocked with equipment and/or refreshments daily, as required.
Organize catered meals and provision of special equipment, as required.
Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones,
tables and chairs, projector screens, lighting and heating/air conditioning.
Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms.
Communicate and liaise regularly with associates booking conference rooms to verify requirements and expedite changes.
Develop and maintain strong relationships with caterers and local vendors.
Assist with the onboarding of new associates—provide an updated new hire packet, organize for PC
equipment, set up the desk/office, guide a tour of the new work area and office space, provide security
access card to building and office space.
Ensure correct federal and local government posters and binders are displayed
SKILLS / EXPERIENCE YOU NEED:
High School diploma, certificate or official equivalent
3+ years experience in a professional, corporate office environment providing Reception (key experience) and general office support.
Must have experience working in a large corporate environment as the team needs this person to be able to hit the ground running.
Relevant experience in printing and production
Exceptional customer service skills
Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person
Professional demeanor and appearance
Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
Reliable and punctual
Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively
A strong focus on detail and accuracy of work
Strong time management skills
Ability to communicate openly and effectively both verbally and in writing in business standard English
and in local language as appropriate
Basic knowledge of Microsoft Office suite
Outlook experience and proficiency is required
Knowledge of AV equipment and limited technology in a meeting environment
Heaving lifting may be required (general office lifting - up to 25lbs).
May require additional time commitment outside of normal business hours
Others
Business Services
No Preference
Contract Only
Other
1
Candidate Requirements
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Bachelors
Walkin Information
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10/23/2019
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Recruiter Details
Doug Klares
1350 Broadway, Suite 2205,
NEW YORK-10018, NY
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