Job Details

Facilities Services Assistant

DALLAS-75201, TX, US
11/11/2019

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Required Skills

    Microsoft Office suite
Company

Infinity Consulting Solutions, Inc

Experience

3 to 5 Year(s)

Job Description

FACILITIES SERVICES ASSISTANT IV

Dallas, TX

Contract / Temp Position

ICS is hiring a Facilities Services Assistant for our Client in the Downown, Dallas area!

This role serves as a key resource for internal and external clients throughout areas of the organization.

Our ideal candidate is a team player and must be successful in achieving practice objectives and meeting defined service level targets.

WHAT YOU’LL DO:

Pantry and print area stocking and maintenance; assist in office workstation moves; provide backup reception support

Perform collection and delivery of mail and newspaper, office supplies; responding to facilities-related issues (e.g. lighting, HVAC, furniture repairs, etc.); miscellaneous other duties

Perform all duties related to the reception including call and visitor handling.

Meet, greet and announce visitors in a professional manner.

Ensure visitors are identified in accordance with security procedures, and are given necessary safety information.

Monitor the local Facilities Services mailbox and respond promptly to inquires as directed by the Facilities Services Manager.

Help to maintain the overall cleanliness and order/organization of the office space. Ensure office equipment is properly maintained.

Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space, and services.

Support maintenance of local asset inventory listings.

Support maintenance of up-to-date floor plans

Assist with the coordination of workstation moves and other space adjustments to meet business needs.

Support Corporate Real Estate activities as necessary.

Ensure conference rooms and meeting rooms are stocked with equipment and/or refreshments daily, as required.

Organize catered meals and provision of special equipment, as required.

Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones,
tables and chairs, projector screens, lighting and heating/air conditioning.

Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms.

Communicate and liaise regularly with associates booking conference rooms to verify requirements and expedite changes.

Develop and maintain strong relationships with caterers and local vendors.

Assist with the onboarding of new associates—provide an updated new hire packet, organize for PC
equipment, set up the desk/office, guide a tour of the new work area and office space, provide security
access card to building and office space.

Ensure correct federal and local government posters and binders are displayed

SKILLS / EXPERIENCE YOU NEED:

High School diploma, certificate or official equivalent

3+ years experience in a professional, corporate office environment providing Reception (key experience) and general office support.

Must have experience working in a large corporate environment as the team needs this person to be able to hit the ground running.

Relevant experience in printing and production

Exceptional customer service skills

Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person

Professional demeanor and appearance

Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency

Reliable and punctual

Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively

A strong focus on detail and accuracy of work

Strong time management skills

Ability to communicate openly and effectively both verbally and in writing in business standard English
and in local language as appropriate

Basic knowledge of Microsoft Office suite

Outlook experience and proficiency is required

Knowledge of AV equipment and limited technology in a meeting environment

Heaving lifting may be required (general office lifting - up to 25lbs).

May require additional time commitment outside of normal business hours




Others
Business Services

No Preference
Contract Only
Other
1

Candidate Requirements
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Bachelors

Walkin Information
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10/23/2019
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Recruiter Details
Doug Klares
1350 Broadway, Suite 2205, NEW YORK-10018, NY
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