Jobe Details

Administrative Assistant Posted on: 17/12/2019

Infinity Consulting Solutions, Inc
  • 2 to 4 Year(s)
  • -
  • NEW YORK-10018, NY, US


  • Job Description

    Professional, skilled, personable and polished Administrative Assistant needed for very busy real estate office.

    Supports Executive MD and 2 Senior MDs. Overtime is mandatory for this position, late nights and occasional weekend work.

    Must be flexible and detail oriented and able to work with high level brokers in a high energy environment.

    Essential Job Duties:

    Prepare letters, proposals, charts, tables and other documents using various software packages.

    Create moderately complex correspondence, spreadsheets and presentations.

    Prepare and process expense forms.

    Create and maintain marketing materials to include flyers, etc.,

    Provide support through copying, faxing, scanning, and mailings as requested.

    Must be flexible and able to work with different teams/staff/departments as needed.

    Prepare items in relation to meetings, including but not limited to: creation and assembly of documents for
    distribution, update reports, etc.

    Schedule and organize meetings, conference calls and appointments.

    Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, and car
    rental reservations.

    May perform other duties as assigned

    Skills, Education and Experience:

    High School diploma required; Bachelor's or Associates degree preferred

    Minimum 2 years' experience as an Administrative Assistant, related industry experience a plus

    Proficiency in Microsoft Word, PowerPoint, Excel, Outlook and internet research skills

    Excellent written and verbal communication skills

    Ability to prioritize multiple high priority projects

    Ability to work independently as well as part of a team

    Ability to maintain discretion regarding personnel and industry-related matters

    Ability to interact successfully with all levels of company

    Must be detail oriented to ensure accurate deliverables

    Highly motivated and strong work ethic

  • Administrative Assistant
    Business Services
  • No Preference
    Contract To Hire
  • Candidate Requirements
  • Walkin Information
Recruiter Details
Doug Klares
1350 Broadway, Suite 2205, NEW YORK-10018, NY
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