Jobe Details

Executive Assistant Posted on: 17/12/2019

Infinity Consulting Solutions, Inc
  • 7 to 9 Year(s)
  • -
  • LOUISVILLE-80027, CO, US

PowerPoint, interpersonal skills

  • Job Description

    Executive Assistant

    Contract to Hire

    Competitive Pay

    Louisville, CO

    We are looking for an excellent administrator with experience assisting multiple executives at a time.

    The person also needs to be able to handle sensitive information and requires a broad knowledge of corporate operations and policies. If interested please reach out ASAP.

    Essential Duties and Responsibilities

    Handles details and assignments of a confidential nature.

    Serves as a liaison with other departments, as well as external callers and visitors at all levels of management.

    Prepares meeting agendas, spreadsheets and graphic presentations of data, documents and business presentations.

    Screens incoming phone calls, faxes, and e-mails.

    Coordinates the procurement of office supplies and other necessary materials.

    Schedules/coordinates meetings and events, maintain the executives' schedules, coordinates complex travel arrangements, procures required visas and processes and submits expenses for executives.

    Provides back-up support to other Administrative Team members and occasionally the receptionist.

    Ability to manage heavy calendar activity for several executives at a time.
    Sets up onsite and offsite meetings as needed, including negotiating room blocks, meeting space, food and beverage, and AV.

    Codes PCard reconciliation and process invoices for payment by A/P.

    Responsible for inputting SOW's into Agiloft procurement software and tracking progress up to P.O. is issued.

    Orders and serves lunches for executives.

    Other responsibilities/duties as assigned.


    Minimum of seven (7) years' experience supporting high-level executives, preferably in a high-tech environment.

    Associate degree and/or equivalent experience.

    Internet savvy and computer literacy with Microsoft Word, Excel, Outlook, PowerPoint and Visio.

    Excellent interpersonal skills, including verbal and written communications, great articulation and a good business presence.

    Team player who is resourceful, reliable, responsive, flexible, organized and detail-oriented.

    Demonstrates the ability to follow through on projects, juggle conflicting priorities and multiple tasks and maintain confidentiality.

    Excellent time management skills.

    Must be able to work with limited direction and/or supervision.

    Must be able to think critically in time-urgent situations.

    Must have the ability to be flexible with constantly changing priorities.

    Must be able to act proactively and independently to resolve issues.

    Must have the ability to exercise independent judgment and initiative.

    Must possess the ability to get things done across organizational boundaries and learn new skills quickly.

  • Executive Assistant
    Business Services
  • No Preference
    Contract To Hire
  • Candidate Requirements
  • Walkin Information
Recruiter Details
Doug Klares
1350 Broadway, Suite 2205, NEW YORK-10018, NY
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