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Administrative Assistant

CHICAGO-60611, IL, US
12/19/2019

-

Required Skills

PowerPoint, Microsoft Office applications

Company

Infinity Consulting Solutions, Inc

Experience

Job Description

Summary:

This position provides administrative and secretarial support for the Director and Managers in the department.

In addition to typing, filing, scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, working on special projects.

Also, answers non-routine correspondence and assembles highly confidential and sensitive information.

Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

Duties and Responsibilities:

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department

Creates and develops visual presentations for the department using desktop publishing applications

Leads team and participates in assembly and distribution of large volume month end reports and various presentation materials throughout the year

Assists with record keeping for various firm related entities

Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed.

Organizes and prioritizes large volumes of information and calls, including sorting and distributing mail, drafting written responses or replies by phone or email when necessary, and responding to regularly occurring requests for information

Takes message or fields answers all routine and non-routine questions.

Acts as a liaison with other departments and outside agencies, including high-level staff such as Executive
Director, Chief Financial Officer and Directors of Administration. Handles confidential and non-routine information and explains policies when necessary.

Works independently and within a team on special nonrecurring and ongoing projects.
Acts as project manager for special projects, which may include: planning and coordinating multiple
presentations, and disseminating information.

Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (the "Duties”) above satisfactorily and meet the requirements below.

The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Employees or applicants who need an accommodation should contact Human Resources.

If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Education and/or Experience:

Required:

High School graduate or equivalent

Experience in Microsoft Office applications, including MS Word, Excel, & PowerPoint

Preferred:

Some college preferred

Ability to accurately type 50 words per minute

Other Skills and Abilities:

The following will also be required of the successful candidate:

Strong organizational skills

Strong attention to detail

Good judgment

Strong interpersonal communication skills

Strong analytical and problem solving skills

Able to work harmoniously and effectively with others

Able to preserve confidentiality and exercise discretion

Able to work under pressure

Able to manage multiple projects with competing deadlines and priorities

Proofreads accurately