Job Details

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Administrative Assistant

OAK BROOK-60561, IL, US
01/15/2020

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Required Skills

Outlook

Company

Infinity Consulting Solutions, Inc

Experience

1 to 3 Year(s)

Job Description

One of our growing clients is bringing innovative technologies and systems to the concrete, asphalt and building materials industry globally.

We have an immeidate need for an Administrative Assistant that will support the managers and their teams with KPI reports on a weekly/monthly basis.

The ideal candidate will have Advanced Excel experience and enjoy multi-tasking as you will also process expense reports, set up meetings, and manage calendars.

If this seems like the role for you let's connect!

What You'll Do

Support management team with reporting via Excel, Word and CRM systems

Facilitates creation of weekly/monthly KPIs

Ability to update existing spreadsheets and reporting as well as think creatively to enhance the process and efficiency

Maintain corporate phone lists, ensuring they are accurate and up to date

Retrieve and distribute incoming mail

Schedule/Prepare conference rooms for meetings, maintaining orderly common areas, and outgoing mail

File corporate documents as needed

Answer multiline telephone in a positive and professional manner, including assessing the needs of the caller and routing calls to the appropriate parties

Maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary

Coordinate and plan company social events and lunches that take place during and after business hours

Assist in office and workstation readiness for new employees

What You'll Bring

1+ years of experience supporting a fast-paced office and team

Strong verbal communication skills, with the ability to communicate with all levels of the organization

Pleasant demeanor and positive attitude

Strong organizational and time management skills with the ability to multitask

Ability to assess caller needs and determine appropriate action

Proficiency in MS Word, Excel and Outlook required