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Project Coordinator

ISELIN-08830, NJ, US
02/18/2020

-

Required Skills

MS Visio, Microsoft Office Suite

Company

Infinity Consulting Solutions, Inc

Experience

2 to 4 Year(s)

Job Description

Project Coordinator

The project coordinator will be responsible for Administrative Support for SEIBI WG (Working Group) Unit

Responsibilities:

Coordinate all internal moves with target Americas IT Department Unit, applicable non-AITD departments/units, Service Desk, Server and Network Administration Unit /PC & Server Administration /PC
Team, and Property Management Unit , including making inquiries to these teams or answering any inquiry from them, and submitting tickets to request the move of existing Desktop PC/IP Phone/Facility

Assist and register any visitors Head Office ( "HO ), third party vendors, or anybody or group entities who will require a building access, arrange meeting schedules with them and members

Support any administrative task for employee/consultant onboarding process, including to submit request the new Desktop PC/IP Phone/Facility Setup to enable the new hire to start working

Assist any new expat to enable him/her to start working and coordinate with Americas Administration
Department to register the expat(s) in our system

Create and send a monthly entertainment/gift report to Americas Legal & Compliance Department

Register any gift that is received fromvendors in our system

Keep records of Duty Transfer Sheet

Manage a Outlook calendar, travel arrangements for key management people in SEIBI WG Unit

Act as the first contact person for HO communications about miscellaneous tasks of SEIBI project ( "PJ )

Order stationary items and provide SEIBI members with those stationaries if requested

Maintain contents of any cabinet that is assigned to SEIBI WG Unit as neatly as possible

Expense Control for SEIBI WG Unit

Keep track of all purchases and reimbursements from SEIBI members that should be processed in the
SEIBI direct expense budget, and conduct a monthly reconciliation

Act as the approver for any purchase/reimbursement that is processed under the SEIBI Unit Code in
PeopleSoft or Concur after approvals by requestor’s line manager and SEIBI WG Unit Leader

Day-to-Day SEIBI Project Support

Support day-to-day tasks of the SEIBI project as directed by the SEIBI project managements, such as
setting up internal meetings, etc.

Support any administrative task for application onboarding process

Support any administrative task for vendor contract onboarding process, including Third Party Risk
Management proces

Secondary Administrative Support for Systems Planning Unit ( "SPU )

Support administrative tasks similar to the ones in the section a) for SPU to certain degree that will not disrupt the primary support functions (Tasks listed in the Section a, b, c above) for SEIBI WG Unit.

Skills:

Bachelor’s degree is required (Note: The degree from US institutions is preferable)

2+ years of hands on administrative support experiences

Proficiency in Microsoft Word, Excel, and Outlook is a must. Other applications in Microsoft Office Suite,
such as Access, Visio, Project is preferable

Good communication skills in written and verbal in both English and Japanese (Note: College-level written
communications are required)

Ability to prioritize tasks and follow directions

Attention to details