Job Details

Executive Assistant

CHICAGO-60612, IL, US
02/27/2020

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Required Skills

    Microsoft Office, PowerPoint
Company

Infinity Consulting Solutions, Inc

Experience

5 to 7 Year(s)

Job Description

ICS is seeking a proactive Executive Assistant to support our clients Middle Markets Investment Banking team in Chicago.

This role will report into the Director of Investment Banking Administration, this person will help to support executives in administrative function in order to increase the time they dedicate for leadership responsibilities.

The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects, a heavy work flow with a high level of accuracy and be available via blackberry before/after hours periodically.

The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high level members of the team and external clients in a fast paced, ever-changing environment.

The Executive Assistant role is located in Chicago.

Specific responsibilities include:

Manage clerical, administrative, personal and business details, including calls, meetings, travel and entertainment

Answer telephone and give appropriate information to callers or route calls to designated official

Manage complex calendar

Assist in internal and external meetings and conference presentations

Manage travel arrangements

Prepare itinerary – keep other staff posted as necessary

Coordinate materials/supplies

Coordinate hotels/meetings/meals

Process expense reports

Arrange essential follow up/priority action order

Check deadlines on incoming requests and take action as delegated

Perform other related duties as assigned or requested

Undergraduate degree in Business, Office Management, or a related field

5 years related administrative experience preferred

Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel

Strong interpersonal, organizational, communicative and problem-solving skills

Strict attention to detail with ability to prioritize issues appropriately

Detail-oriented and able to multi-task in a fast-paced environment

Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success


Executive Assistant
Business Services

No Preference
Contract To Hire
Other
1

Candidate Requirements
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Bachelors

Walkin Information
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2/19/2020
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Recruiter Details
Doug Klares
1350 Broadway, Suite 2205, NEW YORK-10018, NY
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