Job Details

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Executive Assistant

NEW YORK-10005, NY, US
10/23/2020

-

Required Skills

research skills

Company

Infinity Consulting Solutions, Inc

Experience

Job Description

My client, a well-known law firm, is seeking to add an Executive Assistant to their team.

Job Description

Essential/Primary Responsibilities:

Executive Support

Assists a top Partner with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Communicates with the various administrative departments on the Partner’s behalf and coordinates logistics with high-level meetings both internally and externally.

Coordinates meetings and strategic activities with members of the Finance team as directed.

Processes Partner’s memberships with other organizations.

Serves as the Partner’s administrative liaison to the billing, conflicts and other departments of the firm.

Handles all travel requests; processing travel reimbursement requests; and compiling, assembling, and distributing appropriate meeting materials.

Bachelor’s degree or equivalent with professional firm experience background.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Five to ten years providing support for upper-level management in a related organization.

Skills & Abilities:

Strong interpersonal skills and the ability to build relationships with stakeholders, including clients and all levels of employees and partners within the firm.

Proficiency in Windows, including MS Word, EXCEL and PowerPoint. Ability to learn new software, as necessary.

Ability to work independently and with professional discretion.

Excellent writing, editing, grammatical, organizational, and research skills.

Excellent management, time-management, and problem-solving skills.