Executive Assistant
NEW YORK-10008, NY, US
09/08/2018
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Required Skills
Company
Infinity Consulting Solutions, Inc
Experience
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Job Description
A large international non-profit organization is seeking to add an Executive Assistant to their growing team.
Responsibilities:
Manages calendars for Regional Director and other senior managers, coordinates meetings, and ensures that schedules are handled in an efficient manner
Performs administrative functions that support the work of the Regional Director, including but not limited to drafting correspondence, maintaining filing systems/knowledge databases, scanning, and copying
Coordinates travel arrangements including obtaining visas, scheduling flights and transfers, preparing travel documents
Attends meetings, conferences and other events; drafts reports, summaries and minutes as requested
Assists with preparation of the administrative annual budget as needed
Arranges for approval of payments for staff, consultants, and grantees
Reviews consultant proposals for content in keeping with project descriptions and maintain a list of contracts both pending and approved; processes contracts
Reconciles complex monthly expenses and expense reports
Provides operational/administrative support for the department as needed
Requirements:
Three years plus complex administrative and/or executive assistant experience
Ability to handle multiple tasks at once, frequently with little notice and with a high degree of autonomy
Awareness of project management principles and how to manage simultaneous workflows
Professionally competent to make administrative, procedural decisions and judgments on sensitive and confidential issues
Proven ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout a complex organization
Strong interpersonal skills and demonstrated expertise in handling all personnel related issues and information in a confidential manner
Excellent written, verbal, organizational, and analytical skills
Basic financial expertise and budgeting background
Excellent computer skills, proficient in Microsoft Office
Excellent listening and communication skills with sensitivity to cultural communication differences
Ability to handle confidential issues
High level of self-motivation and at ease working independently when necessary
Attentive to detail and prioritizes often simultaneously on a wide range of tasks and projects
Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers, and the general public
Russian language skills preferred
Executive Assistant
Business Services
No Preference
FullTime Job
Other
1
Candidate Requirements
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Walkin Information
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Recruiter Details
Doug Klares
1350 Broadway, Suite 2205,
NEW YORK-10018, NY,
US
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