Job Details

Legal Practice Assistant

NEW YORK-10016, NY, US
08/14/2019

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Required Skills

    Microsoft Office skills
Company

Infinity Consulting Solutions, Inc

Experience

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Job Description

A leading global law firm is currently seeking a Legal Practice Assistant to join their New York office.

This role offers the opportunity for motivated individuals to join an innovative and collaborative environment focused on supporting best practices and developing solutions to improve processes and procedures.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance.

Eligible employees may participate in the firms comprehensive benefits program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, discount programs, and a substantial Paid Time Off (PTO) program.

Candidates will have the following responsibilities:

Manage and maintain lawyers’ busy schedules and calendars.

Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events.

Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials.

Interface and establish ongoing positive business relationships with clients in person, by phone and/or email.

Observe confidentiality of lawyer-client relationship.

Maintain lawyers’ contacts in Outlook and InterAction with accurate contact information and notes.

Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day).

Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested.

Assist lawyers with Marketing and Business Development functions to including preparing materials for use in meetings, pitches and proposals.

Undertake internet research for lawyers’ business development as directed by lawyer(s)

Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed. If requested, track lawyers’ billable hours, create reports and maintain records.

Open new clients and matters following Records Department procedures. Prepare conflict of interest forms.

Maintain client, administrative and personal filing (personal taxes; civic/charitable) for lawyers following established procedures. Prepare files using Legal Key procedures and maintain appropriate records for on and off-site storage.

Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.

Track, organize and process Chrome River reports, reimbursements and check requests.

Maintain CLE records for lawyers.

Perform other related duties as required and assigned.

Successful candidates are detail-oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced, high volume environment.

Candidates should have well-developed

Microsoft Office skills, including intermediate Excel proficiency, and have the ability to format documents using Styles and proofread typed material for grammatical, typographical and spelling errors.

Candidates must demonstrate the ability to problem-solve and communicate with all levels of personnel and work effectively as a team player.

Candidates are required to have a Bachelor’s degree and a preferred minimum typing speed of 65 words per minutes.

Availability to work overtime is required.


Legal Associate
Legal

No Preference
FullTime Job
Other
1

Candidate Requirements
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Bachelors

Walkin Information
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8/8/2019
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Recruiter Details
Doug Klares
1350 Broadway, Suite 2205, NEW YORK-10018, NY
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