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Executive Assistant

NEW YORK-10019, NY, US
08/22/2019

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Required Skills

Microsoft Office skills

Company

Infinity Consulting Solutions, Inc

Experience

4 to 6 Year(s)

Job Description

A large Financial Based Organization is seeking to add an Executive Assistant to their growing team.

Description:

This person will directly report to a Managing Director but support a team that is focused on client service and business development in a fast-paced environment.

The ideal candidate must exercise excellent judgment, have exceptional written and verbal communication skills and demonstrate a high level of professionalism and ownership of responsibilities

The candidate should have extensive experience in Microsoft Office Suite, particularly Excel and PowerPoint, and will have meticulous attention to detail.

No job will be seen as too big nor too small in this role. A professional demeanor is required as the candidate will interact with senior-level executives, external clients, and vendors.

This candidate must be able to work as a team and have the confidence and motivation to complete work independently with little supervision.

Specific Responsibilities Include

Answer telephones and communicate appropriate information to callers who contact a member of the team who may be unavailable or out of the office

Coordinate scheduling of meetings/conference calls and arrange logistics

Update SalesForce with client contact updates and meeting notes

Manage contact lists for client and consultant mailings

Manage domestic travel arrangement, including transportation, reserving accommodations, preparing
detailed itineraries, and coordinating materials, including the production of presentation material

Prepare and finalize PowerPoint presentations, Word documents, and Excel spreadsheets as directed

Complete and submit expense reports accurately and in a timely fashion

Create copies, scanning, and maintenance of electronic files

Complete project work as needed

Handle confidential information in a professional and discreet manner

Order and maintain supplies

Process Invoices and payment requests

Maintain subscriptions for the team

Serve as back up for the Head of the Institutional Client Group's Executive Assistant

Skills & Experience Required

Bachelor's degree

4-6 years of related administrative experience

Must have above average Microsoft Office skills

Strict attention to detail while able to prioritize appropriately

Experience within financial services is required

Organized, detail-oriented and extremely thorough while having confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completed

Proactive, flexible, team-oriented attitude

Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients

Ability to demonstrate discretion in handling confidential data

Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry

Maintain accountability and accept responsibility