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Accounts Payable Specialist

DALLAS-75202, TX, US
08/17/2020

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Required Skills

MS Office, NetSuite

Company

Infinity Consulting Solutions, Inc

Experience

2 to 4 Year(s)

Job Description

ACCOUNTS PAYABLE SPECIALIST

DALLAS, TX

THE POSITION:

ICS is looking for an Accounts Payable Specialist to join our client’s team in Dallas, TX! The ideal candidate will thrive in a fast-paced environment on a small team.

WHAT YOU’LL DO:

Reconciles processed work by verifying entries and comparing general ledger system reports to balances.

Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries as authorized.

Pays vendors by monitoring vendor identification; verifying federal TIN’s, ensuring vendor W-9 forms are current; scheduling payments, verifies account coding and approvals, reviewing contracts to ensure payments are authorized and timely; analyzing invoices and any payment discrepancies and documentation; ensures credit is received for any outstanding memos; reviews payment support for pertinence and attaches to system payments; issuing stop-payments or amended payments as needed.

Processes employee reimbursements by receiving and verifying expense reports.

Maintains accounting ledgers reconciling accounts payable general ledger account monthly.

Maintains historical records filing documents by vendor and in accordance with records and retention policies and procedures.

Responsible for keeping vendor data information up to date, i.e. name, address, payment terms, W-9’s on file, TIN’s, vendor contact information, default expense account association and notation of authorized approvers.

Manages invoice processing and expense reporting system, Concur, reviewing all submitted expenses and invoices prior to payment, ensuring proper approvals and coding of expenses and invoices for interface with company general ledger system and payment processing.

Maintains users within Concur, assists users with data entering, provides Concur updates and trains new employees. Utilizes Concur reports for management information, monitors Concur Connector interface to
NetSuite to ensure successful posting.

Manages 1099 reporting at year end and uploading of file to government.

Protects organization’s value by keeping information confidential.

Updates job knowledge by participating in educational opportunities.

Accomplishes accounting and organization mission by completing related results as needed.

WHAT YOU’LL NEED:

Fluent in Spanish; verbal and written is preferred.

Associates Degree or equivalent preferred.

Experience in NetSuite and Concur Invoice/Expense preferred.

2-3 years accounts payable experience.

Knowledge of general accounting principles

Proficiency in MS Office, (strong) Excel skills and accounting software.

High degree of accuracy, attention to detail and confidentiality.

Strong analytical, problem solving and decision-making skills.

Effective verbal, listening and written communication skills.

Demonstrates a sense of urgency and ability to meet deadlines.

Ability to work independently or as a team member.